FleetCollect has launched a comprehensive compliance platform designed to automate International Fuel Tax Agreement (IFTA) tracking and driver qualification file management for trucking companies of all sizes. The solution addresses persistent industry challenges where many owner-operators and small fleets still rely on manual processes that are time-consuming and prone to errors.
The company's IFTA tracking application transforms smartphones into automated mileage trackers using GPS technology to record state-by-state mileage as drivers travel their routes. Available on both iPhone and Android devices through the Apple App Store and Google Play Store, the app requires no additional hardware installation and operates continuously with 30-day session persistence. This automation eliminates the traditional process where drivers manually record odometer readings at state lines and store fuel receipts for quarterly calculations.
Beyond tracking, FleetCollect incorporates a built-in IFTA mileage calculator that processes GPS data and fuel purchase records to generate quarterly reports ready for filing. The system calculates net tax owed or credits due by jurisdiction and produces reports matching base jurisdiction requirements. Carriers can evaluate the calculator's functionality at https://fleetcollect.net/ifta. For operations currently using spreadsheets or manual calculations, this automation reduces errors that frequently lead to overpayment or audit flags, with every mile GPS-verified and every fuel stop logged with location and receipt documentation.
The platform's fleet Driver Qualification File (DQF) management component digitizes the entire compliance process required under 49 CFR Part 391 regulations. It tracks all 18 required documents including CDL copies, DOT medical cards, motor vehicle records, drug tests, and Clearinghouse queries, organizing them with AI-powered document scanning that extracts expiration dates. Automated alerts notify carriers before credentials lapse, and all documentation becomes instantly accessible during DOT audits.
FleetCollect positions itself as an affordable alternative to enterprise fleet management systems, with pricing starting free for basic DQF management and IFTA software plans beginning at $9 monthly. The company emphasizes no contracts, no setup fees, and no per-truck pricing structures that can penalize business growth. For carriers comparing options like Motive IFTA reporting or J.J. Keller IFTA solutions, FleetCollect offers focused functionality without the complexity of comprehensive fleet management suites.
The company has announced plans to expand with an electronic logging device (ELD) solution featuring no contracts and scalable pricing. This upcoming integration will create a unified system for hours of service compliance, GPS IFTA tracking, fuel tax reporting, and driver qualification management. The platform targets owner-operators transitioning from paper logs, small fleets using spreadsheets for IFTA calculations, growing carriers needing scalable solutions, and new carriers seeking compliant operations from their inception.
This development matters because compliance represents a significant operational burden for trucking companies, particularly smaller operations with limited administrative resources. Manual IFTA tracking and driver qualification file management consume valuable time that could be dedicated to revenue-generating activities while creating audit exposure through calculation errors or documentation lapses. Automated solutions like FleetCollect's platform could improve accuracy in fuel tax reporting, reduce administrative overhead, and enhance regulatory compliance across an industry where margins remain tight and operational efficiency is critical. The platform's accessibility through standard smartphones and affordable pricing structure could democratize compliance technology for smaller carriers who previously found enterprise solutions cost-prohibitive.
